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Important Changes to Form I-9 for All New Hires

Jan 20, 2017 9:26:12 AM

U.S. employers have until Jan. 22, 2017, to come up to speed on using the newest version of the Form I-9, marked 11/14/2016. The version that has been in effect since 2013 (marked 03/08/13) will become obsolete on that date.

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. Under Federal law, all U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens.

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

According to SHRM, failure to use the new form beginning Jan. 22 will expose organizations to penalties, which were recently nearly doubled.

The new form can be accessed on the U.S. Citizenship and Immigration Services (USCIS) website.

USCIS is holding a national teleconference on Jan. 31 to review the latest enhancements to the Form I-9 and answer questions from the HR community.

In the meantime, feel free to contact your Proliant representative to discuss how these changes will affect you.

About Proliant

Proliant puts the human in human resources. We provide a fully integrated, cloud-based HCM solution that simplifies payroll and HR processes. The company serves small to large clients in multiple industries in all 50 states and is committed to providing the highest quality customer service in the industry.

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