The Benefits of HRIS: How Can an HRIS Benefit Your Business

In a previous post, we went over the basics of What Exactly IS an HRIS? and more specifically, what makes a great HRIS. Now that we've got you established on the "what," let's move to the "why." Here are five reasons you need a powerful HRIS for your business. 

Manage and Track Essential Employee Data

Tracking basic employee data (salary, hire date, title, etc.) is a necessary part of an HRIS (Human Resources Information System). Still, an HRIS offers much more in the way of employee information.  

An HRIS should be the one-stop-shop for any and all information relating to any employee and their interactions with your company. Salary, hire date, benefits info, and title for sure, but also former employees, submitted resumes, job tenure, performance reviews, and even resignation date. Centralizing this information makes it much quicker and easier for any employee to access that needed information for any number of reasons (hiring and recruiting professionals, managers looking for info to put in a performance review, and the employees themselves).

Keeping this info centralized is key when it comes to running your business and running your business well. An effective HRIS should allow you to:

• Project and budget HR costs
• Improve decision-making efficiency
• Manage and view hiring, firing, pay promotions, number of employees, turnover rate, retention rate, etc.
• Easily find and analyze all available HR-related data

Increase Productivity of Employees and Managers

Though harder to accurately measure, a good HRIS should also lead to an increase in the quality of your/your employee's decision-making. In turn, this decrease in "administration burden" would increase the productivity of your employees and managers.

Eliminate Manual Filing and Storage

Another benefit to a good HRIS is moving your information from physical copies to digital storage. Not only does this make information significantly easier to sort through compared to searching through paper records one at a time, but it also:

• Increases privacy and data security
• Alleviates the risk of paper records becoming lost or destroyed
• Helps ensure compliance with regulatory data

Empower Management Teams 

Your management team also benefits from an HRIS. Allowing them access to employee info can help them in the following ways:

• Develop and support the success of their team
• Help with engagement, morale, and employee retention
• Create succession plans to further company growth

Please Your HR Department

We've mentioned all of these great benefits to you and barely even covered how an HRIS can benefit your HR department! Here's a few benefits to your HR team:

• Free your HR administrators from having to handle mundane HR tasks and instead focus on the "human-related tasks" like interviewing and employee development
• Providing a centralized location for company info, announcements, links, policies, procedures, etc. that employees can access themselves eliminates the dozens of redundant questions HR admins have to answer on a day-to-day basis.

Some great examples of this second point include time-off requests, direct deposit changes, pay stubs, or changes to Forms W-2 or W-4. A good HRIS can automate these functions for employees so they don't have to bombard your HR admins with the same questions over and over.

As you can see, an awesome HRIS can drastically change the way your company handles HR-related tasks, and investing in an HRIS now can provide dramatic ROI.

Interested in improving your HR process? See Proliant in action!

Information from itworld.com