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Are you delivering job offer letters that serve more than one purpose, or do your letters stick to the facts and necessary compliance data? Did you know that you can create an offer letter that is both compliant and engaging? These dual-purpose offer letters promote company culture and ensure you appeal to top talent.
We all know that offer letters provide the details about the job you want to fill, including expectations, job title, salary, and benefits. In addition, however, the offer letter can provide essential compliance information while highlighting how your company creates an excellent experience for your employees.
Let’s look at how to create a job offer letter that makes a great impression while maintaining elements for compliance.
According to our partner ClearCompany, providing an offer letter is not legally required, but it is part of best practices. Be sure to include the following information about the job to the candidate for clarity and compliance purposes:
NOTE: The offer letter needs to state that they are not a contract and that employment can be terminated at any time by the employer or employee.
In addition to checking all the boxes for compliance, the offer letter can showcase your company culture and values. Use the offer letter to promote the job as an excellent opportunity for this candidate to grow and develop their career.
Try these tips for emphasizing your company culture in the offer letter:
NOTE: Make sure you do not use language that could come off as contractually binding. For example, don’t use language like, “I look forward to working with you for a long time.”
ClearCompany suggests that HR departments craft and maintain several offer letter templates for the various positions they may need to fill in the future. Proliant’s applicant tracking system (ATS) allows users to create templates and job role processes to increase efficiency, enabling you to standardize with your company logo and describe your organization’s values and culture. Additionally, making a job role process ensures a candidate is quickly moved from one step to the next in the hiring process, demonstrating your company’s efficiency.
At Proliant, we offer our expertise and compliance know-how, providing consultation for our clients at every step of the employee journey, including consultation for employee handbooks and other compliance concerns.
If you would like to learn more about how Proliant can help you with applicant tracking systems, recruitment, pre-hiring compliance, and many other HR or payroll processes, schedule a consultation with us today.
Proliant puts the human in human resources. We provide a fully integrated, cloud-based HCM solution that simplifies payroll and HR processes. The company serves small to large clients in multiple industries in all 50 states and is committed to providing the highest quality customer service in the industry.